I. Compressed Video Use Policy

  1. All compressed video sessions must be approved in advance by the DE coordinator or designee.
  2. Deans must notify the Assistant Vice Chancellor of UW Baccalaureate arrangements involving DE classes (for scheduling approval).
  3. Campus facilities use personnel must notify the DE coordinator of the times and dates of all events scheduled in Compressed Video rooms, even if not compressed video sessions.
  4. Priorities
  1. UWC scheduled classes and UW Baccalaureate collaborative degree program classes will take first priority over all other uses.
  2. No events may be scheduled in a semester before the respective Fall, Spring or Summer academic timetable is completed.
  3. Compressed video events have priority over non-compressed video room use.

Note: No attempt is made to prioritize ‘other’ uses, ie. class-related guest lecture, Student Government committee meeting, Dept. of Natural Resources workshop, etc. because the issue of timing becomes difficult. The default is first-come, first-served AFTER timetables are completed. This procedure shall be evaluated after one semester.

E. Costs – UWC adheres to the general University of Wisconsin System guidelines and will charge non-UWC users:

  1. Administrative site charges which are as follows:
  1. Bridge charges of $10.00/hour per site for multi-point sessions originated by UWC.
  2. Line charges of $22/hour for each site on STS (State Telephone System) and $32/hour for each site not on STS originated by UWC.
  3. Invoicing will be on scheduled time rather than actual use.
  4. Notification of cancelled events must occur 48 hours prior to the event.
  5. Failure to notify of cancellation will result in full charges being invoiced.

II. Procedures for non-timetable events

  1. Designated campus personnel will normally originate a local DE session scheduling use request to the DE coordinator via electronic form (available at http://www.uwc.edu/cio/notyet.htm ), ie. Baraboo Girl Scouts.
  2. Designated campus personnel will be notified of DE session scheduling use requests originating non-locally, ie. UWC English department meeting.
  3. Upon final approval the DE coordinator or designee will notify the appropriate campus facilities use personnel and DE support staff of the scheduled event and forward a billing form to the UWC Administrative Services.
  4. All invoicing shall originate from UWC Administrative Services. Following the event the campus ITS should complete and submit the billing form for CV Usage  or the PDF received from ICS.
  5. After spring semester, UWC Administrative Services will return 85% of the net income generated by each campus.